CitiLink-Summ: Summarization of Discussion Subjects in European Portuguese Municipal Meeting Minutes

Municipal meeting minutes are formal records documenting the discussions and decisions of local government, yet their content is often lengthy, dense, and difficult for citizens to navigate. Automatic summarization can help address this challenge by producing concise summaries for each discussion subject. Despite its potential, research on summarizing discussion subjects in municipal meeting minutes remains largely unexplored, especially in low-resource languages, where the inherent complexity of these documents adds further challenges. A major bottleneck is the scarcity of datasets containing high-quality, manually crafted summaries, which limits the development and evaluation of effective summarization models for this domain. In this paper, we present CitiLink-Summ, a new corpus of European Portuguese municipal meeting minutes, comprising 100 documents and 2,322 manually hand-written summaries, each corresponding to a distinct discussion subject. Leveraging this dataset, we establish baseline results for automatic summarization in this domain, employing state-of-the-art generative models (e.g., BART, PRIMERA) as well as large language models (LLMs), evaluated with both lexical and semantic metrics such as ROUGE, BLEU, METEOR, and BERTScore. CitiLink-Summ provides the first benchmark for municipal-domain summarization in European Portuguese, offering a valuable resource for advancing NLP research on complex administrative texts.

CitiLink: Enhancing Municipal Transparency and Citizen Engagement through Searchable Meeting Minutes

City council minutes are typically lengthy and formal documents with a bureaucratic writing style. Although publicly available, their structure often makes it difficult for citizens or journalists to efficiently find information. In this demo, we present CitiLink, a platform designed to transform unstructured municipal meeting minutes into structured and searchable data, demonstrating how NLP and IR can enhance the accessibility and transparency of local government. The system employs LLMs to extract metadata, discussed subjects, and voting outcomes, which are then indexed in a database to support full-text search with BM25 ranking and faceted filtering through a user-friendly interface. The developed system was built over a collection of 120 minutes made available by six Portuguese municipalities. To assess its usability, CitiLink was tested through guided sessions with municipal personnel, providing insights into how real users interact with the system. In addition, we evaluated Gemini's performance in extracting relevant information from the minutes, highlighting its effectiveness in data extraction.

SegNSP: Revisiting Next Sentence Prediction for Linear Text Segmentation

Linear text segmentation is a long-standing problem in natural language processing (NLP), focused on dividing continuous text into coherent and semantically meaningful units. Despite its importance, the task remains challenging due to the complexity of defining topic boundaries, the variability in discourse structure, and the need to balance local coherence with global context. These difficulties hinder downstream applications such as summarization, information retrieval, and question answering. In this work, we introduce SegNSP, framing linear text segmentation as a next sentence prediction (NSP) task. Although NSP has largely been abandoned in modern pre-training, its explicit modeling of sentence-to-sentence continuity makes it a natural fit for detecting topic boundaries. We propose a label-agnostic NSP approach, which predicts whether the next sentence continues the current topic without requiring explicit topic labels, and enhance it with a segmentation-aware loss combined with harder negative sampling to better capture discourse continuity. Unlike recent proposals that leverage NSP alongside auxiliary topic classification, our approach avoids task-specific supervision. We evaluate our model against established baselines on two datasets, CitiLink-Minutes, for which we establish the first segmentation benchmark, and WikiSection. On CitiLink-Minutes, SegNSP achieves a B-$F_1$ of 0.79, closely aligning with human-annotated topic transitions, while on WikiSection it attains a B-F$_1$ of 0.65, outperforming the strongest reproducible baseline, TopSeg, by 0.17 absolute points. These results demonstrate competitive and robust performance, highlighting the effectiveness of modeling sentence-to-sentence continuity for improving segmentation quality and supporting downstream NLP applications.